USPS Attendance Control Crackdown 2010

SUBJECT: Attendance Control Programs

The Office of Inspector General (OIG) recently conducted an audit of the Postal Service’s attendance control policies and procedures. The report concluded that supervisors have failed to comply with Postal SeiVice policies and procedures regarding unscheduled absences and recommended the following three actions: provide refresher training to supervisors, establish and implement internal controls to evaluate and ensure supervisors compliance, and mandate the use of the Enterprise Resource Management System.

We have continually discussed on performance telecons the lack of accountability around the attendance control programs within your districts and the negative impact unscheduled absences have on finances and service. This report only reinforces what we already know. Accordingly, the following actions are required effective immediately.

All newly promoted supervisors will be provided classroom leave control training within 90 days of promotions and refresher eLearning training to seasoned supervisors as described below beginnIng this quarter.

Employees’ absence analysis (form 3972) must be reviewed each quarter by every immediate supervisor’s manager.In the initial review, if it is determined that inadequate corrective action has been taken by the supervisor, the supervisor shall be required to take/repeat the eLearning course. If the supervisor fails to address irregular attendance in subsequent quarterly reviews, corrective action will be taken. Records must be maintained to ensure continued compliance. As the District Manager, you will be required monthly to submit to me a report of your performance with respect to attendance control and actions taken to correct
deficiencies of managers/supervisors under their control. Your first report is due in my office February 1, 2010 and should be broken out by POOM area and plants.

Finally, all supervisors and Labor Relations Specialists will use the eRMS System and maintain all corrective action and grievance information within the system for review. There shall be no exceptions to this requirement.

Terry Wilson

Source: PostalReporter reader -Terry Wilson is VP Area Operations, Southeast Area. Terry Wilson suddenly retired at the end of this month. Linda Welch is taking over February 1st. The attendance crackdown is probably happening nationwide.